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posted 03/08/2010 a complete list of minutes can be found under FYHA business/ BOD
Franklin Youth Hockey Association
Monthly Board Meeting
Monday, February 8th, 2010
Present: Maria Cole, Mark Allen, Carolyn Kelley, Dave Moses, Steve Trask, Ellie Cheever, Kristine Carter, Brian Murphy, Carolyn Meisner, Chris Dwyer, Jim Mealey
Absent: Jack Neenan, Rob Norton, Tom Kennedy, Jeff Brown, Leo McGee
President Mark Allen called the meeting to order at 7:16 pm.
Topic: February, 2010 Agenda presented.
Motion to Accept February, 2010 Agenda: Ellie Cheever
Seconded
Discussion: None
Vote to Accept February, 2010 Agenda: Unanimous
Topic: Minutes from the January 2010 2009 Executive Board Meeting Minutes presented. One correction made.
Minutes approved.
Topic-Secretary Report-Maria Cole
Maria reported she is working on scheduling the general membership meeting. Maria presented to the board changing the bylaw when the general membership is held. Our bylaws specifically state the general membership meeting needs to be scheduled the last week in March. When the new board takes over it, it is usually before try-outs results are announced and there is not a smooth transition. Other area youth hockey programs begin their new season in June and also are not as specific when the general membership meeting needs to occur. Maria will put more information together.
Motion to accept: Kristine Carter
Discussion: Ellie to look at the Westboro schedule to determine best date of this year’s membership meeting.
Voted to Accept Report-Unanimous
Topic- President’s Report –No Report
Topic: Vice President’s Report –Chris Dwyer.
Chris is working on try-outs and also the in-house league for next year.
Motion to accept: Carolyn Kelley
Discussion: There are only twenty slots available between 3 mite teams in Westboro. We made need to put another team in Westboro. There are now 40 kids in LTP hockey. More teams are looking for ice time. We may need o keep Mite in-house to cross ice due to ice constraints. There are 29 kids moving up to squirts with 9 kids from in-house. We could eliminate LTP but not every parent wants to pay full tuition or wants to 2 practices and a game every week.
Voted to Accept Report-Unanimous
Topic: Program Director’s Report-No Report
Topic-Assistant Program Director Report-Westboro-Ellie Cheever
Ellie Cheever reported Westboro playoff schedule will begin March 7th and will end April 11th. Ellie did attend a meeting in Westboro regarding FYHA and other teams committing to placing teams in Westboro next year as New England Sports Center has reached out to other programs to have the teams play in their league. Westboro realizes that the programs would like more games. There was a proposal to have each program donate 1-2 hours of ice and play the games at those sites. This would increase games played.
Motion to accept: Maria Cole
Seconded
Discussion: Brian Murphy asked if Westboro changing the conflict form. Marlboro/NES is adding a sixth rink.
Voted to Accept Report-Unanimous
Topic: Assistant Program Director-Marlboro/Foxboro-Jim Mealey
Jim Mealey is awaiting playoff meetings for NVL.
Motion to Accept: Carolyn Kelley
Seconded
Discussion: None
Voted to Accept Report-Unanimous
Topic: Ice Director’s Report- No Report
Topic: Treasurer’s Report –Jeff Brown
Dave Moses presented Jeff’s Brown’s report
Checking $49,179
Savings $1,542
This checking figure excludes the last batch you gave me last week which had about $11k in it. So the checking would be at approximately $60k.
For FMC, I have paid the February 2010 bill, but I know I have not paid the January 2010 bill. I did not receive that from Tom Kennedy (or at least I do not believe I did). I emailed him last week and when I opened the file, I had the February bill again. So, I will need him to send me the January bill again. I will email him today to see if he can send it to me.
We have one invoice left for Norfolk and then paid up for the season there.
Motion to Accept: Maria Cole
Seconded
Discussion: None
Vote to accept Report: Unanimous
Topic: Head Coach’s Report- Brian Murphy
Brian reported there was a coaching change with Bantam 3. John Tasker is the new head coach. We may need to order more shirts for next year.
Motion to Accept: Dave Moses
Seconded
Discussion: None
Voted to Accept Report-Unanimous
Topic: Equipment Director’s Report-No Report.
Topic: Fundraising Director-Carolyn Meisner
Carolyn reported the Face-Off dance will be March 12th. Carolyn is hoping to have a count by 3/1. Email regarding baskets will be sent out. The golf tournament will probably be in September. Carolyn would like to discuss prizes for the membership calendar.
Motion to Accept: Brian Murphy
Seconded
Discussion: After discussion, the board determined that we would offer tuition credit as prizes for the membership raffle. The golf tournament will be September 20th.
Vote to accept Report: Unanimous
Topic-Assistant Fundraising Director’s Report-No Report
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Topic: Registrar’s Report-Dave Moses
Dave reported $8,300 has not been collected. Dave expects to receive 5,300 in the next month. We may not be able to collect the final $3,000. We have 44 LTP players and 40 LTS players. People have been very happy with both programs.
Motion to Accept: Ellie Cheever
Seconded
Discussion: The board discussed the need to have a firmer stance on tuition. FYHA struggles every year in September to make ice payments. It was determine to require $250 for registration and another $250 payment by April 20th. Surrounding programs require full tuition to be paid by June. It is difficult to set tuition if players leave after teams are set. After much discussion, the Board determined it payment is not received then placement will be with held.
Vote to accept Report: Unanimous
Topic: Publicity Director’s Report- No Report
Topic: Learn to Skate Director’s Report- No Report
Topic: Team Manager’s Report-Carolyn Kelley
Carolyn reported she has contacted bantam team parents to plan the bantam banquet.
Carolyn asked when trophies will be ordered.
Motion to Accept: Jim Mealey
Seconded
Discussion: There was a discussion to not order trophies for the Bantams however there were complaints one year. Carolyn Meisner to check about trophies.
Vote to accept Report: Unanimous
Old Business: None
New Business: None
Meeting adjourned at 8:47
Respectfully submitted,
Maria Cole,
FYHA Secretary
